Registers, portals and dashboards on a written data model. Where a system carries a rule, such as a renewal window or a filing date, Zatra Consultants states the rule and its source and the system implements that statement.
One data model, written down, with registers for clients, leads, contracts, projects, invoices, vendors, employees, compliance, assets and risks.
Pain
A deadline that passes unseen
Relief
Dates, owners and renewal windows held per register, with a reminder to a named person.
Pain
A system nobody can maintain
Relief
A written data model, an environment document and a recorded handover.
What is delivered
The work, in plain terms.
Responsive web and mobile, with role-based access
An audit trail on every change
Import from the Client's existing Excel files
QR codes and barcodes where assets are tracked
Reports exported to PDF and Excel
How it runs
Step by step, in order.
Records and ownersWhat is tracked, by whom, and what a good record looks like.
Data modelWritten down and approved before any screen is drawn.
First moduleOne working module is the unit of delivery.
Import and testExisting records loaded and checked line by line.
HandoverEnvironment document, runbook and recorded walk-through.
Where Zatra Consultants fits
Authored by Zatra, built by NEMBO
Zatra Consultants Limited states each rule the system applies, with the statute or authority page it comes from and the date it was read. Fees are shown at the official rate, separate from any service fee.
The Client supplies
The records in their present form, one named owner per register, and one approver for the data model.
The boundary
No system files with an authority or signs on behalf of the Client without a person's approval.
Time
Scoped in writing and dated by module.
Built before
Systems of this kind, already in use.
Each description states what the system is built to do. None is a performance claim.
ContractsComplianceInvoicesAssets
EntityItemDueStatus
Kilele Distributors LtdContract renewal14 Nov 2026On track
Mwanga Hardware LtdLicence review30 Nov 2026Due soon
Pwani Fresh Foods LtdInvoice follow-up05 Nov 2026On track
Savanna Haulage LtdInsurance cover21 Nov 2026Action
Reminder sent to the owner, 7 days before the due date
Illustrative, fictional companies
System Long-running project
Zatra AssetFlow
Idle-asset registration, sale, leasing and hire purchase for OPM and OPA portfolios: cashflow and capital gain, QR codes and barcodes, maintenance, contracts, payments and audit controls. Responsive web and mobile.
Built with Responsive web and mobile
Enquiries128
Quotes out41
Won17
Unworked3
Illustrative values
Automation Specified
Zatra Revenue Desk
KPIs, CRM follow-up and alerts drawn from HubSpot, a Google Sheet, WhatsApp and Slack, with alerts by email, WhatsApp and SMS, and a reminder when an important message sits unworked.
Built with HubSpot, Sheets, WhatsApp, Slack
Systems and apps
Questions answered.
What is built first?
One working module, chosen with the Client, so that records are in use before the next module starts.
Can existing spreadsheets be imported?
Yes. Existing Excel files are mapped to the data model and loaded, and each line is checked against the source.
Does it work on a phone?
Yes. Systems are responsive on web and mobile.
Who holds the data?
The Client, in the Client's own accounts, with the credentials and the environment document handed over.
Is the system priced per user?
Scope is quoted in writing against the modules, and the quote states what is included.
Ready when the brief is.
Replies are targeted within four working hours. The price is on this site; the only thing left to agree is the start date.